A streamlined, well run office - be that at home or in separate premises - is key to the success of any business. However, it can fall by the wayside in the face of day to day work pressures.

If you:

• Can't keep on top of your emails and have no coherent, central electronic storage
• Are surrounded by piles of documentation and your filing system is out of control
• Don't like visitors to your home/office because it gives the wrong impression
• Are concerned about the reputational risk of not complying with recent legislation, particularly with regard to health and safety
• Have cashflow problems because you're not keeping on top of who has been invoiced and who has paid

Then I can help by:

• Carrying out an 'office management audit' and providing you with an action plan to improve your compliance and efficiency
• Implementing effective physical filing systems and procedures to help you keep up to date in the future
• Organising your electronic storage - be that for documents or contacts - so you never lose the terms of that key contract or business card again
• Showing you how to use your Outlook or other email system as effectively as possible - eg. setting up folders, organising automatic redirections, scheduling actions and just finding those all-important email messages
• Helping you keep track of research and other papers via online bibliography systems such as Zotero
• Visiting you on a regular basis for periodic 'decluttering' sessions
• Helping you identify the best mailing addresses, office space and meeting venues
• Implementing appropriate health and safety procedures including policies and risk assessments
• Ensuring your invoicing is carried out promptly and outstanding debtors chased up on time

I can also work with our specialist partners or your own suppliers to ensure the smooth running of a range of 'office management' projects such as:

• Considering your software options in terms of on-site and cloud computing
• Ensuring you are up to date with data protection and other issues
• Organising bespoke IT and health and safety training for you and your team
• Dealing with specialist health and safety requirements such as ergonomic advice, ergonomic office equipment and electrical PAT testing
• Managing office moves.

Take action

To get your office running at maximum efficiency and with minimum stress, why not contact me TODAY for a no-obligation FREE office management review. As you'll see from the comments below, you've nothing to lose and a great deal to gain!

What my clients say

‘For an interim period, prior to hiring a full time office manager, Chaos to Calm were fantastic to us and provided us with many help and support options, from travel organisation to timesheet coordination. We would certainly recommend their services’ – Ian Henderson, i3d Group (www.i3dgroup.com)

'We called Stephanie because of the recent growth in our business. We had no proper filing system or diary management system in place and we were struggling to keep abreast of the admin and planning tasks, let alone the work. Our office was a bombsite and I was getting up at 2am or 3am to try and keep on top of the work. Stephanie not only sorted through, filed, shredded (8 shredders worth!) and referenced all our paperwork, she also explored the root cause of our chaos. When she left, we both felt completely liberated, like a huge weight had been lifted from us. Less than an hour later, our page long action plan was emailed to us, complete with basic ground rules. We are following the guidelines laid out for us, and it really has made a huge difference to the way we work. We are so much more productive, and the best bit is, if we do fall behind again, we can just call Steph to come in and sort us out. There is no such a thing as a magic bullet, but what Steph provides is pretty close! I would have no hesitation in recommending Stephanie and Chaos to Calm; calling her was the best investment we made since we started our business' - Cecilia and John Holden, ActivWeb Design (www.activwebdesign.com/SG19/)

‘I had had a busy six months and my admin had got out-of-hand. Which meant that my working space (desk & floor) had become overwhelmed with 'stuff' - I didn't know where to start... so had let it get worse and worse. Steph came over for the day and intelligently helped de-clutter my office, and put in place sensible filing systems and processes to help me keep on top of my admin. My office has never looked as tidy or organised, and it is a massive weight off my mind. I am now looking forward to working in my office again & also working with clients in my office, now that Steph has weaved a little magic and de-cluttered and organised my office’ – Heather Townsend, The Efficiency Coach (www.theefficiencycoach.co.uk)

‘Stephanie's company lives up to its name; she really does bring about the transformation from chaos to calm. For the first time in years I feel that my paperwork and general office management is under a degree of control. I can recommend her without hesitation’ – Dr E, chartered psychologist in
private practice

‘Chaos to Calm has a practical and straightforward approach and get things done. They have helped us sort out our office and offered solutions which were both effective and easy to implement’ – Kim Hunt, JK Research Limited (www.jkrl.co.uk)
 

‘In three days, Stephanie sorted all my files into order, all my papers into files, except for those archived, recycled or shredded because they were too sensitive for recycling. I can now find my files, there is room to put more in them and I have found some quite nice furniture I had forgotten I possessed! Her remarkable tenacity in tackling a job that would have deterred even the most resourceful, was of the highest order, and I recommend her unreservedly’ – The Lord Renwick